Executive Assistant & Administration Executive

Job Details

Experience: supporting senior management will be an advantage ##

Responsibilities

• 1.
• Executive Support .
• Support senior management with daily administrative and coordination tasks .
• Arrange business travel, including flights, hotels, transportation, visas, and itineraries .
• Coordinate meetings, business visits, and management schedules .
• Handle ad-hoc assignments and confidential matters when required 2.
• Office Administration .
• Support day-to-day office operations and administration .
• Coordinate office setup, maintenance, renovation, and facility-related matters .
• Liaise with landlords, building management, contractors, and service providers .
• Ensure smooth operation of office facilities and working environment 3.
• Procurement & Vendor Management .
• Source, compare, and coordinate suppliers and service providers .
• Support procurement activities and vendor negotiations .
• Track quotations, contracts, invoices, and service delivery .
• Maintain positive relationships with external vendors and partners 4.
• Claims & Internal Applications .
• Process employee claims, reimbursements, and payment requests .
• Support internal approval workflows and administrative applications .
• Maintain proper records and supporting documentation .
• Follow up on approvals and ensure timely processing 5.
• Event & Corporate Support .
• Coordinate company events, exhibitions, conferences, meetings, and business visits .
• Support logistics, venue arrangements, registrations, and event execution .
• Assist with corporate activities and special projects assigned by management

Requirements

Not Mentioned - Not Mentioned - Not Mentioned - Age: 14-60 ## Skills - Procurement - Office Administration - Vendor Management - Executive Support ##

• Diploma or Degree in any discipline .
• Minimum 3 years of relevant experience in administration, executive support, office management, operations, or related functions .
• Strong coordination and multitasking abilities .
• Able to work independently in a fast-paced environment .
• Proactive, resourceful, and detail-oriented .
• Strong sense of ownership and responsibility .

About the Company

We are a fast-growing AI and digital infrastructure company headquartered in Singapore, serving clients and partners across Asia and other international markets.

As our global headquarters continues to expand, we are looking for a capable and proactive Executive Assistant & Administration Executive to support senior management and contribute to the smooth operation of our regional business activities.

This role offers the opportunity to work closely with senior leaders, coordinate cross-border business activities, and participate in a wide range of corporate projects, events, and operational initiatives.

How to Apply

Apply on NCS: | Email: info@foundit.in | Phone: 8069857811