Corporate Secretarial Executive

About the Role

Role Summary We are looking for a Corporate Secretarial Executive on a one year contract basis. This role has the potential for full time conversation subjected to business needs and job holder's performance.

, certified true copies, constitutions) Subsidiary Compliance Support Assist with AGM documentation and Annual Return filings for subsidiaries Ensure accurate and timely preparation of corporate secretarial documents Prepare standard Directors Resolutions for routine approvals Manage Know Your Customer (KYC) processes, incorporations, liquidations and bank signatory changes Respond to corporate document requests, including certifications of constitutions Malaysia Entities Facilitate and coordinate corporate secretarial matters between Singapore and Malaysia entities Draft Directors Resolutions, Annual Returns and Financial Statements Support routine statutory compliance using standard resolution templates and liasing with the Malaysia Corporate Secretarial Agent Digital Enablement and AI Applications (Governance & Compliance) Apply knowledge of AI and digital tools to support corporate secretarial functions, including : Automating monitoring and tracking of statutory and regulatory deadlines (eg.

AGM, Annual Returns, filings) Supporting workflow efficiencies through document automation, version control and approval tracking Leveraging digital tools to enhance accuracy, timeliness and governance oversight Others Perform other duties as assigned including ad-hoc work exigencies that may arise as required by the reporting officer

Job Details

Experience: Diploma or Degree in Corporate Secretarial Practice, Law, Business Administration, Accountancy or a related discipline Minimum 1 - 2 years of relevant experience in corporate secretarial or governance support, preferably in a listed company environment Prior experience supporting Board and Committee meetings and handling AGM processes is preferred Technical Knowledge Good understanding of Singapore Companies Act, ACRA filing requirements, and corporate governance practice Familiarity with XBRL filing, Annual Returns, and statutory compliance obligations

Experience: using corporate secretarial software, DocuSign, and Microsoft Office tools (Word, Excel, PowerPoint, Teams, SharePoint) Skills & Competencies Strong organisational and project coordination skills with the ability to manage multiple timelines and stakeholders High level of attention to detail and accuracy in documentation and filings Good written and verbal communication skills, with the ability to interact professionally with senior stakeholders including Directors Ability to handle confidential information with discretion and integrity Proactive, resourceful, and able to work independently as well as in a team Digital & AI Capabilities Familiarity with digital tools and automation workflows (e.g., document management systems, workflow tracking tools) Basic understanding or exposure to AI applications in administrative or compliance functions is an advantage Ability to leverage technology to improve efficiency, tracking, and reporting processes Other Attributes Strong sense of responsibility and accountability Able to work under pressure and meet tight statutory deadlines Meticulous, adaptable, and responsive to changing business needs ##

Requirements

Not Mentioned - Not Mentioned - Not Mentioned - Age: 14-60 ## Skills - Word - Microsoft Office Tools - XBRL filing - Powerpoint - Sharepoint - Teams - ACRA filing requirements - corporate secretarial software ##

Qualifications

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How to Apply

Apply on NCS: | Email: info@foundit.in | Phone: 8069857811